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Quickbooks inventory

(using Quickbooks with Finale Inventory)

Companies using Quickbooks for accounting have three options for inventory management software: (1) upgrade to the more comprehensive Quickbooks Enterprise Solutions software and use Quickbooks inventory management for order management and stock control; (2) ditch Quickbooks in favor of an enterprise-level ERP system or a custom built business solution for all of the company's operations; or (3) continue to use Quickbooks for accounting in combination with other software for stock control and other functions. If you are currently using Quickbooks and you are facing the question of how to improve your inventory management processes, then deciding which option 1-3 is better for you is helpful to narrow down the choices.

If I'm already using Quickbooks...

If I'm already using Quickbooks for accounting and order management, why not use it for inventory too?

For small and medium sized companies that already use Quickbooks for both accounting and order management, option (1) should be a first consideration. Since you are already familiar with Quickbooks' user interface, Quickbooks inventory software will have the shortest learning curve. Since you already have your order management records entered in Quickbooks for accounting purposes, the seamless integration between orders, shipments and stock changes is a major advantage since no double entry or exchange of files with a separate inventory system is required. In short, if you are already using Quickbooks and it will also work for your inventory management needs, it is hard to do much better.

The reasons potentially not to use Quickbooks inventory management are, (1) if you want to access your inventory from tablets or web browsers, Quickbooks currently isn't an option for inventory management; (2) most versions of Quickbooks inventory software do not support inventory operations like lot/batch tracking for stock items or serial-numbers or advanced shipping scenarios; (3) the price of $99 per month per user or $5,000 plus $1,450 per year for a 10 user license may be out of your price range if you have multiple users. Regarding (1), you just need to decide if accessing your inventory from tablets or web browsers is important. Regarding (2), if your company has non-simple inventory tracking requirements you need to verify that Quickbooks has the features you need. Start by looking at Quickbooks Enterprise Solutions ($99/month per user). Regarding (3), the price calculation is fairly simple. If the answers to (1) and (2) and (3) are favorable, there's no need to consider the other options.

If my accountant uses Quickbooks...

If my accountant uses Quickbooks but I keep order records and stock records separately, then what are my options?

If you outsource your accounting to someone using Quickbooks or if you do your own accounting using Quickbooks but it is just one of the systems you use for your business operations, then your additional options when approaching the inventory management question are to replace all your separate business systems with a single business management solution like Netsuite or SAP or Sage, or to embrace the idea of using separate systems for the different parts of your business and use an inventory management system like Finale Inventory as an addition to your existing systems. You probably already lean one way or the other on this decision. If Quickbooks is already working well for you on the accounting side or if you are happy with the other systems that you use in your business, then upgrading to an inventory management system while keeping your other systems is the much cheaper and simpler approach.

Examples from Finale Inventory

Here are videos of using Finale Inventory to keep track of stock items and assets with specific lots.

Stock items with lots/batches

Asset management with lots

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"Keeping track of inventory across multiple e-commerce channels can be just as taxing as streamlining fulfillment for online retailers. By partnering with Finale Inventory, we can help alleviate these pain points for our customers.”
Robert Gilbreath, VP Marketing, ShipStation ss


I would highly recommend Finale Inventory to any multi-channel retailer who wants to move beyond Excel spreadsheets to an easy, intuitive software solution to manage their inventory.

We've tried ERP systems at ten times the cost. Finale is the only cloud stock control system that had the depth of functionality to be used as order management software and warehouse management software while still being intuitive.

I would definitely recommend the product to everyone. Its simplicity yet scalability and speed is exactly what every inventory manager or COO must have.
LOX Extensions

Saves everyone in our organization involved with products a ton of time and keeps me from running out of critical goods thus enabling us to grow continuously

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