Conducting a Stock Change

This video shows the process of conducting a stock change with the application.  A stock change modifies the count of a stock item.   A stock change can be used to add or subtract stock quantitates for your products.

t is a simple process that can help you correct mistakes and make adjustment in your inventory.  If your product have a shelf life, a stock change can be used to decrement stock levels for the products that can no longer be sold.

conducting a stock change

Stock change can be conducted from directly within the application or using a mobile barcode scanner.

This video illustrates the process of conducting a stock change from directly within the web interface.

Conducting a Quick Stock Change

Conducting a Batch Stock Change


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Video Transcription of Quick Stock Change

Hi, this is Tamara with Finale Inventory. Today I’m going to demonstrate how to conduct a quick stock change in Finale. From Finale, we’re going to go to our View Stock screen to take a look at the stock levels or quantities on the specific product IDs we want to conduct the stock change on.

I’m going to filter my search for items that contain the word lamp in it since those are the ones that I’m looking for. We want to take a look at the current stock that we have on-hand for a specific item, and in this demonstration, we’re going to increase those quantity. So, I’m going to filter my search for items that contain the word lamp in it since those are the ones that I’m looking for. So, we’re looking for the blue table lamp with product ID TL-003. And we want to look at the current stock that we have on-hand for this item, and in this demonstration, we’re going to increase those stock quantities.

So, currently, we have 55 units on-hand. So, let’s say that we didn’t realize we had an additional 10 units in stock, someone found another box in a warehouse. So, I just need to adjust my stock levels to reflect my true quantity on-hand. So, let’s go back to the homepage, click on Stock Changes, and here, we’re going to conduct a quick stock change. In Section 1, we’re going to select the product. And let’s just type in blue lamp. We know our product ID is TL-003, so let’s select that.

Now, here, Finale is telling us that we have 55 units on-hand in the main warehouse sublocation. We don’t have a packing ID, so let’s move down to Change in Quantity. Again. Finale is telling us that we have a current on-hand quantity of 55 units. And, remember, we found 10 additional units in a box. So, we’re going to add 10 units here. Now, if you look below, Resulting Quantity On-Hand will be 65 units.

So, Finale has already created that calculation for us. In the Notes section, let’s just type in Inventory Adjustment and Box Found. The date’s entered here. And we want to commit that stock change. So, let’s go back and take a look at that stock just to ensure that we now have 65 units on-hand. So, looking at the blue table lamp, TL-003, we do, 65 units are now on-hand. So, the stock change for this product is complete. And that’s how you conduct a quick stock change in Finale.

Video Transcription of Batch Stock Change

Hi. This is Tamara with Finale inventory. Today, I’m going to demonstrate how to conduct a batch stock change, which is defined in Finale as changing the quantity on hand by either adding or subtracting stock. Now there are two ways that we can conduct a batch stop change within Finale. You can add a new batch change directly from your user interface, or you can import your batch stock change from a spreadsheet.

So we’re going to start out with adding a new batch stock change directly from the Finale user interface. Now from the home page, we’re going to want to click on stock changes, batch stock changes and add new batch stock change. So, you’ll need to enter the sublocation that you’re changing your stock for and your quantity changes will be made in this column. Now, whenever you enter a quantity in a stock change fill here, the new quantity will automatically be populated in the new quantity column here.

So let’s say, for instance, your red potholders you found an additional five of them. Once we enter five in the quantity change field or column the new quantity will be 22. Likewise, if we notice that we have some broken stainless steel skillets, let’s say that the handle on them are broken on about 2 of them, if we put a -2 here, it’s going to result in a new quantity of 15.

So, again, remember with our batch stock change we’re going to either add or we’re going to subtract. So we’re going to add some additional note pads, we’re going to add some additional staplers, we’re going to subtract some of the pens and pencils, we’re going to add here. And let’s see we’re going to add here, subtract some here.

So remember with a batch stop change, we’re either going to add additional stock or subtract additional stock, which will result in a delta or a change of either adding or subtracting stock from what we currently have on hand. So, once you’re done, we’re going to click on save now in the upper right-hand corner and we want to commit the batch stock change. So, once you’ve committed that batch stock change you’re all done, and we can see the adjustments that we’ve made either by adding or subtracting stock to these particular product IDs over here on the left.

So now let’s look at conducting a back stock change by importing that data from a spreadsheet into Finale. If you have your product quantity details in a spreadsheet, then it may be more efficient to import that data all at one time. So let’s go over to our spreadsheet. At a minimum, we’re going to need your product ID and quantity. Now, remember the quantity here is not your total quantity on hand, it’s the change or adjustment that we’re adding or subtracting from your current quantity on hand.

So in this example, we’re going to subtract 7, add 5, add 10, add 4, and subtract 3 respectively to these corresponding product IDs. If you’re making changes to multiple sublocations, you’ll need to add that column as well. But in this demonstration, we’re only going to import adjustments into one sub-location.

So let’s copy this data, go over to Finale. And from our home page, let’s go to stock changes, batch stock changes. And this time we’re going to go to import new batch stock change. Select the sublocation that we’re making our changes to. Make any necessary note. Click on next. Right-click and paste. Here we just want to ensure that none of our column assignments are missing and we have all of the data that we’re wanting to pull into Finale. And we’re going to click on next. And we want to commit that batch stock change and click on next. And that’s it. And that’s how you conduct a batch stock change in Finale.