Square Inventory Integration

If you have a booth at a trade show or a physical storefront, Square makes it easy to take payment anywhere your customers are. With online sales on a steady rise and brick-and-mortar purchases as popular as ever, it's never been more critical to offer your customers multiple shopping avenues. To maximize sales, savvy store owners know the importance of selling both offline and online as more selling channels generally result in higher sales, but this requires a Square inventory management solution to manage inventory seamlessly.

When you integrate your Square inventory management with your Finale Inventory account, you can automatically sync both online and offline sales into a single, accessible location. This is an effective way to manage real-time stock and helps you avoid overselling or overstocking.

Read on to learn more about the benefits of tracking inventory in Square and Finale.

Benefits of Square Inventory Integrate With Finale

On its own, Finale Inventory management software is the best way to automate your inventory management and track products. When paired with Square POS inventory tracking, you get an even better look at real-time inventory changes and transactions. Here are some of the top benefits of integrating Square and Finale.

What Is Square?

Square is a type of point-of-sale (POS) system you can use at physical storefronts and mobile businesses. Instead of being tied to a stationary machine, Square lets you bring the POS to your customers. It's also a fast, simple way to manage inventory and get daily stock alerts about your in-store products.

Square software is available for most Apple iPads, iPad Minis, iPhones, some iPod touches, and most Android tablet and smartphone devices. You can purchase standalone Square registers or small terminals.

Does Square Do Inventory?

Square collects information about all physical transactions that take place in-store or at your booth. The Square inventory management system lets you manage stock according to item, transfer items in bulk, and view inventory history. The Square point-of-sale inventory management system is most effective when paired with an automated inventory management software like Finale Inventory.

Prevent Overselling With Square Inventory Management

Having a firm grasp of inventory becomes more challenging with each additional selling channel. When you use Square and Finale together, Finale makes it simple to track inventory across your online and offline sales channels in one central location.

Customers who use both Finale Inventory and the Square inventory management system and POS will automatically sync inventory across different selling platforms to prevent overselling on their ecommerce channels. With multi-warehouse (location) support, Finale allows for inventory to be tracked as shared inventory or separate inventory for your online and offline channels.

Separate Inventory Tracking for Offline and Online Sales

In this configuration, the cloud inventory management system will track the stock of each channel separately and will update the selling channels every five minutes. Additionally, Finale can sync orders to multiple Square readers and decrement the stock from the correct sublocation -  Store A's Square reader decrement from Store A, Store B's Square reader decrement from Store B, and so on.

Shared Inventory Tracking for Offline and Online Sales

In this configuration, Finale will track the shared inventory and update the selling channels - like Shopify and BigCommerce - within five minutes of a stock change. Let's say you have five pairs of jeans for sale. If you sell a pair in your physical storefront, Square will send the sale down to Finale, which in turn will update your selling channels that four pairs of jeans are now available. We'll take a closer look at this later on.

 

Simple Setup

Syncing and managing your Square and Finale inventory is easy, even with a high volume of transactions. Finale Inventory can currently support up to 500,000 transactions each month, allowing you to utilize both Square inventory and barcode inventory management to keep products moving quickly throughout each step of the process.

All you need to integrate successfully is your Square login information. Once logged in, you'll make a few small adjustments to your Square account to pair it with your Finale Inventory software. Our customer service team is happy to walk you through the process.

More Control

Seamless integration between Square and Finale Inventory means you can control stock across multiple locations, terminals, and transactions. Finale supports more than one Square reader at a time and adjust stock according to each sublocation. Finale also lets you use multiple SKUs for unique Product IDs, so you can keep each SKU separate and corresponding with the correct ecommerce platform, like eBay or Amazon, if necessary.

This expanded control over your inventory lets you get creative with marketing and selling tactics and is especially useful when implementing product kits. Product kitting is when you bundle together existing items and sell them as a single piece to customers, sometimes for a special price. Assemble kits based on items customers frequently purchase together or as an upselling or cross-selling technique at checkout. Finale Inventory and the Square inventory system work together to adjust stock quantities for kit purchases based on each item in that kit, so your readings stay accurate and up-to-date.

Faster Response

With multi-platform support backing your inventory, you get an even faster response time. When you use Finale Inventory, you choose when and how to receive inventory reports, so you always have real-time information about your stock levels. Once you've established the connection between your Square POS and your Finale Inventory account, you can select and edit how often to receive transactions from Square to generate into your overall inventory level automatically. With so much customization available, you can stay in the know as often as needed.

Restock Forecasting

In addition to automatic inventory updates, Square and Finale Inventory offer restock forecasting. Finale Inventory automatically calculates restock suggestions based on the product sales velocity and the information you've put into the system, like desired safety stock levels, expected growth, and lead time. Finale uses this information to help you make better decisions about when and what to order to keep your shelves stocked and customers satisfied. Avoid stock-outs and keep operations moving by establishing your product count thresholds to identify which items you need to reorder quickly.

Plus, when your inventory starts to get low, we'll send an automatic alert to let you know.

Supports Multiple Square Readers

For your multiple Square readers, Finale can be configured to decrement stock in different sublocations based on which Square reader processed the transactions. As a result, Square #1 transactions will decrement stock from Store #1, Square #2 transactions will decrement stock from Store #2, etc.

QuickBooks Integration

Configure Finale Inventory to sync to Square and other marketplace sales to your QuickBooks account to avoid manual double data entry.

Detailed Reporting

With Finale Inventory, you also get support for multiple shipping locations and integration with various marketplaces, including Etsy, eBay, Amazon, and Magento through ShipStation. Once you consolidate these different platforms, you get a complete overview of how your products are performing, which channels are most profitable for you, how to compile orders, and where you need to focus your attention.

Easy Adjustments

Your business is always fluctuating and evolving - that's why we designed our integrated processes to help you make changes when you need to, including more or less stock, inventory report type, when inventory automatically updates, new count thresholds, and more. Our inventory management software is also scalable, so if you need to grow or shrink operations, you can take Finale and Square along without disruption.

Know Which Products Are Performing Well

With a complete overview of online and in-store transactions, you can track patterns and get insights into which products are performing best and which aren't moving as quickly. You can identify whether certain items are selling better in-store, rather than online, or vice versa. You can use this information to identify bestsellers, adjust marketing strategies, make necessary inventory adjustments, and automate kit creation to boost sales and move merchandise.

Keep Tabs on Quantity and Value

Avoid running out of stock online and in-store with offline and online stock management from Square and Finale Inventory. Track how quickly specific product quantities deplete to make better decisions about your next order quantity. Compare the value of a product to how much in-store space it takes up, how interested customers are in the item, and how similar items are performing.

Focus on Other Operations

With Finale Inventory automation and Square order management, you save hours of valuable time you can allocate to other areas of business, including:

• • Faster quoting and invoicing.

• • More effective marketing and outreach.

• • Enhanced customer service training.

• • Product design and testing.

• • Transportation and deliveries.

 

Better Automation Through Seamless Integration

The seamless integration between your Square POS system and your Finale Inventory account is one of the many benefits of having an automated inventory management system.

• • Speed: With automated inventory management, gone are the days of guesswork.  Instant inventory counts mean less costly guesswork and less time spent counting, tracking, and ordering.

• • Scalability: As your operations expand or you take in new products, manual inventory management is no longer sustainable. Automated inventory management scales up and down with your business with easy transitions, so you can make changes with little to no interruptions to your daily operations and order scheduling.

• • Accuracy: Typos, illegible handwriting, miscalculations, and overlooked merchandise can throw your inventory count off, causing overstocking or understocking. Automated processes calculate inventory as it changes, eliminating the need for manual input.

• • Organization: With a semi-automated or fully-automated inventory management system, you can implement time-saving procedures across all departments of your business.

 

Automated inventory helps you make better decisions that ultimately result in more profit and efficiency while strengthening your brand image and building lasting relationships with your customers.

Whether you're an existing Square POS user hoping to get more insights into your inventory or a Finale Inventory member seeking an in-store POS system you can integrate into your current operations, we're here to help.

Take Control of Your Inventory with Finale

Learn more about Finale Inventory's integration options and schedule a demo for your company today.

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