ShipStation Inventory Management




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Our ShipStation inventory management solution makes order fulfillment and stock management simpler than ever. Finale Inventory's inventory control software complements ShipStation perfectly. E-commerce businesses that use ShipStation often list their products and take orders from many marketplaces like Amazon, eBay or their own website. They manage the shipment process for those orders through ShipStation, and change each order's status to "shipped" after it leaves the warehouse. However, nowhere in this process is ShipStation tracking and recording the amount of merchandise the company has available in their warehouse in real time.

If your business uses this shipping workflow, you can integrate Finale Inventory with your existing account and other e-commerce sites. This software addition will track your inventory supply without changing your current fulfillment process. Finale will decrement stock when orders are marked as "Shipped" in ShipStation.  Additionally, a wireless mobile barcode scanner can optionally be used to assist the warehouse worker to easily find the item within a large warehouse and ensure the correct item has been scanned to fulfill the order.

ShipStation Flow Chart

Besides tracking stock levels, you can configure Finale Inventory to update stock counts to your online selling channels automatically. If you want, you can also copy transactions to your QuickBooks Online account.

Finale Inventory is a fantastic solution to manage your ShipStation Inventory. As an Official ShipStation Partner, we're always evolving alongside ShipStation to make your e-commerce business more efficient. As ShipStation rolls out new features, we're quick to incorporate them into our software so you can automate more of your inventory management.

ShipStation Inventory Management Overview Video





(Video transcription contained at bottom of page)

Simple Integration

You can set up a Finale Inventory integration in seconds. All you need to do is input your ShipStation account and password to connect ShipStation to Finale Inventory. With the ShipStation inventory management solution, your current account configuration requires no changes to start tracking shipped orders for effective inventory management. Lastly, Finale Inventory-originated orders can be synced to ShipStation for shipping and fulfillment.

Restock Forecasting

Running a growing business is difficult. You face new challenges every day and have to keep up with many different tasks to keep everything running smoothly. Finale Inventory takes one thing off your to-do list. Our software automatically calculates dynamic reorder points, leveraging each product's sales velocity. Just customize your inputs - desired buffer stock, supplier lead time and expected sales growth - and watch your inventory software make faster, smarter purchasing decisions.

When your stock levels start to dwindle, an automatic alert lets you know it's time to order more. You'll see what you need to reorder and when to avoid costly stock-outs. Then, you can email an auto-populated purchase order directly from Finale Inventory. Once you mark a supplier shipment received, Finale Inventory will push the new stock quantities to all your sales channels.

Integrated Mobile Scanning Solution

Finale Inventory's integrated barcode scanner solution works with any Android scanner to streamline warehouse operations and reduce human errors. Tasks such as conducting stock takes or stock transfers, receiving and picking become faster and practically effortless.

For order fulfillment, sophisticated batch picking operations like wave picking or pick and pack can significantly increase productivity while reducing picking errors. The integrated scanner picking operations will leverage the packing slips printed from ShipStation to support the picking processes that work for your business.

If you are using the ShipStation tag or ShipStation batch ID feature, Finale Inventory can leverage the same batch number. This capability increases efficiency by allowing Finale Inventory to work with ShipStation seamlessly for inventory control without any further action required. With a bit of training, your workers can use the ShipStation tags or batches more effectively, with the help of a mobile barcode scanner for faster, more accurate order picking.

Auto-Update-Inventory-Stock-Levels to-Online-Marketplaces


Auto Update Inventory Stock Levels To Online Marketplaces

Anytime your stock available to promise changes, a simple, optional configuration lets Finale Inventory auto-update inventory quantities to prevent customers from ordering products you don't have on hand in your fulfillment center. Stock-outs can be extremely costly, and it only gets worse if your sales channels don't update to show that items are out of stock. Besides losing sales opportunities, you'll face negative reviews, dissatisfied customers and lower rankings. Worse, Amazon and other online marketplaces could ban you if overselling becomes a recurring issue. Anytime the available quantity of a product changes, Finale can be optionally configured to auto-update stock levels to prevent overselling. Running out of stock can be detrimental to your business. In addition to lost sales, overselling creates unhappy customers, negative feedback, and lower rankings. Worse, online marketplaces like Amazon will disallow you from selling if overselling becomes problematic.

With the lightning-fast auto-updates on our ShipStation inventory control solution, you can stop manually updating your marketplaces. If a customer buys something on one channel, Finale Inventory will automatically decrement stock quantities across all your marketplaces. We track inventory availability at all times and sync across sales channels roughly every five minutes. To see a complete list of all sales channels we can support, view our integrations page.With auto-updates on the ShipStation inventory management solution, you can say goodbye to manual updating! If a sale is made on one website, Finale will automatically update inventory levels across all of your sales channels. We track product levels 24/7, and sync across marketplaces approximately every 5 minutes. Please visit our integrations page for a complete list.

Product Kitting

Entice your customers with more purchasing options by kitting or bundling products from your existing "child" products. Customers may buy more products when they can get a special deal on a set. When you sell a kit, Finale Inventory works behind the scenes to properly decrement the child products' stock levels.Present more selling options to your prospective customers by setting up kits or bundles from your existing "child" products. When a kit is sold, Finale does the work behind scenes and will properly decrement the inventory stock levels of the child products.

Amazon FBA Support

Many businesses have some orders fulfilled by Amazon FBA. For these orders, Finale Inventory will leverage the ShipStation inventory management integration to centralize your inventory. It will present you a complete overview of stock counts in your warehouse and FBA warehouse.If you have some orders fulfilled by Amazon FBA, Finale will leverage the ShipStation inventory management integration will centralize your inventory to provide you an immediate understanding of stock counts in your warehouse and FBA warehouse.

Multiple ShipStation Accounts Integration

You can integrate multiple ShipStation accounts into a single Finale Inventory account. This capability is useful for customers who are shipping from multiple countries since ShipStation requires customers to have separate accounts for each country. Many customers who fulfill both in Canada and the United States have this dilemma and leverage Finale Inventory to centralize their inventory easily.

Lot and Serial Number Tracking

Finale Inventory can track your merchandise in batches using lot numbers or individually using serial numbers. Your inventory becomes more complex and challenging when tracking serial numbers, lot IDs or batch codes. Finale Inventory makes it simple to track per-stock-unit information throughout the product's life cycle. Create lot IDs or serial numbers during manufacturing or receiving, then track this information throughout your warehouse and when shipping items to their end users.

The integrated turnkey mobile barcode software expedites operations. It eliminates error with useful features like product lookup tables and automatic barcode learning for products that arrive with serial number assignments and scannable labels from a supplier. Picking products by lot ID for ShipStation orders is simple with Finale Inventory's barcode scanner integration.

Multiple Marketplace Support

Effectively manage your stock levels from multiple sales channels, like eBay, Amazon and Magento via ShipStation. Finale Inventory syncs to over 40 shopping carts, point of sale tools and marketplaces, including every one that ShipStation supports. With Finale Inventory, you'll never have to delay entering a new sales channel. When ShipStation adds a new marketplace, we, as an official ShipStation partner, will support it on our ShipStation inventory control solution, too.

Associate Multiple Alias SKUs to a Unique Product ID

If you list products on various marketplaces, like eBay and Amazon, you may need several SKUs for one item. Lots of ShipStation users manage this added complication using Excel spreadsheets. With our ShipStation inventory management solution, it's easy to map many alias SKUs back to a single product. With just a few clicks of your mouse, Finale Inventory handles this on its own. Our software automates this process using a product lookup table to keep an accurate count of your stock even with many alias SKUs link to the same item.

This simple integration allows you to use the same marketplace SKUs you've always used. You can maintain your marketplace rankings, and you won't lose product sales histories when you incorporate Finale Inventory.

Get more information on alias SKU mapping by watching our video tutorial.

Reduce the Order Fulfillment Time by Knowing What Orders You Can Actually Fulfill

Without inventory management software, warehouse workers must physically check aisles and bins to confirm what's in stock and which orders can be fulfilled. Finale Inventory can send an alert directly to ShipStation, letting the fulfillment team know what inventory to pull and shipments to prepare.

When orders sync from ShipStation, Finale Inventory will verify the inventory levels, identify which shipments can be shipped out in-full, and update their status in ShipStation. Many companies can receive hundreds of orders a day. For these companies, complete inventory visibility and automated order statuses can save lots of time. They can reduce the time required to pack and ship an order and generally streamline the warehouse operations.

When stock is back-ordered, Finale Inventory will mark orders containing those products as "On Hold" in ShipStation. After your warehouse replenishes these items and scans them into Finale Inventory, our ShipStation integration can quickly change the order status from "On Hold" to "Waiting" with a single mouse click. View our convenient tutorial to see how to configure order status updates in Finale Inventory.

Support High Transaction Volumes

Do you have a high sales volume or need to keep track of a large number of products? No worries. Finale Inventory can handle up to 500,000 transactions per month and store up to 2 million products, and we continuously scale our architecture to support even more. We pride ourselves on being scalable and adaptable to a growing e-commerce company's evolving inventory needs.

We recommend that our high-transaction volume clients pair Finale Inventory with our turnkey mobile barcode application to perform warehouse operations faster and improve accuracy during receiving and fulfillment.

Easily Handle Drop Ship Orders

Do you fulfill some of your ShipStation orders using drop shippers? Finale Inventory lets you manage both your standard and drop-shipped orders in one integrated workflow. That way, you can maintain your sales orders and purchase orders in a central location. You won't have to keep separate Excel worksheets to track your drop-ship and traditional sales orders.

Why Choose Finale Inventory as Your ShipStation Inventory Control Solution?

With over a decade of experience in the business, we tailor our stock management solutions to our customers' needs. We're constantly improving our programming to meet today's e-commerce environment, adding more integrations and useful features with each software update. As an official ShipStation partner, we offer a reliable, out-of-the-box integration that can dramatically improve your inventory management and fulfillment workflows. With our solution, you benefit from:

    • Personalized support: While any e-commerce company needs to manage its inventory, no two businesses are the same. Inventory control needs vary across industries, company sizes and business models. Because of this, each of our customers uses our software a little differently. Through our personalized support, we make sure our tools work for your needs. We'll help you implement Finale Inventory into your existing workflows and configure your account to meet your needs. Your dedicated support representative is there to answer your questions, teach you how to use our software and help you get the most out of Finale Inventory.


    • Scalability: Our software can support enterprises and small businesses alike with our scalable, flexible architecture. Whether your company has multiple warehouses, high transaction volumes or many sales channels, Finale Inventory has the features you need. Our software helps your business grow, and it grows right alongside you.


    • Customizability and adaptability: With the right configurations, Finale Inventory software adapts to many different industries and workflows. It works for you whether you use barcode inventory management or not and has features to support many needs. You can build out your own fields to track additional information about your products and pull custom reports whenever you need them. We also offer more customization options through our Developer APIs.


    • Low-commitment: We want our customers to use Finale Inventory because it is the best solution for their needs, so we don't lock customers into long-term contracts. Instead, we make it as easy as possible to get started with month-to-month billing and no setup costs.





Integrate Finale Inventory With Your ShipStation Account Today

Take control of your ShipStation inventory with the Finale Inventory ShipStation integration. Our lightning-fast, scalable and flexible software can incorporate even the most complex inventory needs. You can enjoy fewer stock-outs and faster operations with all our inventory management solutions. Plus, we offer a high level of customer service to incorporate customizations and help your team get the most out of our powerful software.

If you're interested, you can get started for free for 14 days. After that, you can take advantage of our low-risk month-to-month plans without any startup costs. Training and consulting come free with any paid plan. Contact us at service@finaleinventory to learn more.

Finale can tackle the challenges facing eCommerce Businesses with an ease that I cannot believe.


Many eCommerce businesses face challenges from many different aspects of the sales/inventory flow; here at Bapmic Auto Parts Inc., we were no exception. As a large company with channels in eBay, Amazon, WalMart, and local sales, we desperately needed a ROBUST and COHERENT warehouse/sales management system.  I was surprised in my research to find very few comprehensive solutions that would supply us with all the tools needed to unify our operations.  Then, I stumbled upon Finale...needless to say, I was extremely, and pleasantly surprised. Finale's ability to leverage ShipStation for inventory and order recording is second to none. The ease of setup, operation, and customization is a refreshing change in the world of open source, cumbersome solutions, versus overpriced, over-complicated systems.

Aaron W.
Oct 9, 2018


Exceptional Inventory Management Software


Using the Finale inventory software with ShipStation integration has allowed our company to automate and streamline our order processing and inventory management, dramatically saving time and money. Finale does a wonderful job of allowing us to keep track and stay on top of ordering the multiple components that make up our products we sell. With a simple and direct approach, we were able to be up and running in an incredibly short amount of time. Finale's customer service has been very prompt and helpful. Highly recommend this software to anyone who is managing an inventory and looking to save time and money!

Martin B
Deus Modern
April 29, 2018


The Best Customer Service and a Great Product to Manage Inventory


My immediate first impression is the AMAZING positive customer support during implementation of Finale Inventory. The training, tutorials and available tools have provided an efficient way to resolve any questions when maintaining inventory with the Finale Inventory application. This company continues to expand its software features, and I look forward to more options as they grow. The integration with other software programs such as BigCommerce, ShipStation, and Square was a smooth process. I would highly recommend them when considering great customer service and an affordable inventory management system.

Stacey W.
The Rag Company
Dec 12, 2017


Finale Inventory - the answer to our e-commerce dilema


While launching an in-house fulfillment center for a mid-sized brand management and marketing company, I ran into a major obstacle. We were attempting to accurately debit and report sales post- shipping. The IMS we were using (a competitor of Finale, recommended by ShipStation) told me I was "using their system incorrectly" and could not offer a solution to support our simple, quick and efficient method of processing high volume orders. After speaking with several of ShipStation's recommended IMS providers, Finale was the only one who said "yes" and gave us exactly what we needed. Set up & integration was quick and seamless and I could not be happier with the ease of use and reporting. The ongoing support I receive from the Finale team has made me a raving fan!

Todd S.
May 27, 2018


Finally, an inventory solution that fits all of my needs


I've compared MANY different Inventory Platforms before landing on Finale. What ultimately sold me was the incredible value they punched for the price.  I had several criteria that I needed to fulfill for our startup company, several of which were matched in other inventory platforms, but NEVER all of them. Once I found Finale and how they fulfilled all of our needs, I thought it was too good to be true, but it wasn't. The integration of multiple selling channels including ours (Woo), was of course, necessary. Next, I wanted the inventory to be automatically deducted, which works PERFECTLY with their integration with ShipStation (our shipping platform, a match made in heaven).

Charity A.
Leget Supplelements
May 25, 2018


Finale is the best SMB inventory, orders and returns management system on available on the market!


Finale integration works great! all the order information comes right to ShipStation and then to Finale to sync inventory to the other marketplaces almost instantly.  Finale has a simple look and interface which may look old fashion comparing the new fancy looks but you should know to "not judge a book buy it's cover"!  Finale works fast, really fast! importing new information, sync orders and inventory and many more.

Steve B.
Antelope Shoes
Jan 13, 2018


ShipStation Inventory Management Software Integration
Robert Gilbreath, VP Marketing, ShipStation

ShipStation Inventory Management Software Integration

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Omar Cordero president of StrongerRX
Omar Cordero, President/CEO, StrongerRX