The Ultimate Guide to Asset Tracking with Finale Inventory | Ecommerce

In ecommerce, asset tracking plays a vital role in managing inventory and ensuring smooth operations. As an ecommerce business owner, understanding the importance of asset tracking is important for maintaining efficiency and maximizing profitability. This comprehensive guide will walk you through the basics of asset tracking and introduce you to Finale Inventory, a powerful tool to streamline your asset management process.

Understanding the Importance of Asset Tracking in Ecommerce

Asset tracking refers to the process of monitoring and managing physical assets within your business. These assets can range from inventory items to equipment and machinery. Implementing an effective asset tracking system allows you to keep a close eye on your assets, their location, usage, and value.

Asset tracking is particularly important for ecommerce businesses, where inventory is constantly moving and distributed across multiple locations. By accurately tracking your assets, you can minimize the risk of stockouts, reduce order processing time, prevent theft or loss, and optimize your overall supply chain management.

Defining Asset Tracking

Asset tracking involves collecting data related to your assets and analyzing that data to make informed business decisions. It includes assigning unique identifiers, such as barcodes or QR codes, to each asset item and using a centralized system to store and track those assets.

Using asset tracking software like Finale Inventory simplifies and automates the entire tracking process. With the ability to capture information like location, quantity, movement, and maintenance history, you’ll have real-time visibility into your asset inventory and be able to make data-driven decisions to optimize your operations.

Why Asset Tracking is Important for Ecommerce Businesses

Asset tracking is particularly vital for ecommerce businesses due to the unique challenges they face. With the rise of online shopping, customer expectations for fast and accurate order fulfillment have skyrocketed.

By implementing an asset tracking system, you can minimize stockouts and avoid the inconvenience of overselling or canceling orders. Additionally, tracking assets allows you to identify slow-moving or obsolete inventory, helping you make informed decisions on discounting or liquidating such items to free up cash flow and storage space.

Asset tracking helps prevent theft or loss by keeping a record of asset movements. This can deter internal theft, reduce shrinkage, and provide valuable insights for insurance claims or dispute resolution.

Asset tracking enables you to optimize your supply chain management by identifying bottlenecks or inefficiencies. By analyzing the data collected through asset tracking, you can pinpoint areas where improvements can be made, such as optimizing inventory levels, streamlining order fulfillment processes, or identifying the need for additional equipment or resources.

Asset tracking allows you to maintain accurate records for compliance purposes. Certain industries, such as pharmaceuticals or food and beverage, have strict regulations regarding the tracking and traceability of assets. By implementing an asset tracking system, you can ensure that you meet these regulatory requirements and avoid costly penalties or legal issues.

An Introduction to Finale Inventory

Overview of Finale Inventory

Finale Inventory is a powerful cloud-based inventory management solution tailored to meet the specific needs of ecommerce businesses. With its user-friendly interface and robust features, Finale Inventory simplifies asset tracking and provides businesses with complete visibility and control over their inventory.

One of the standout features of Finale Inventory is its seamless integration with popular ecommerce platforms like Shopify, Amazon, and eBay. This integration allows for real-time synchronization of inventory data across all sales channels, eliminating the risk of overselling and ensuring accurate stock levels at all times.

Finale Inventory offers scalability, making it suitable for businesses of all sizes. Whether you are a small startup or a large enterprise, Finale Inventory can adapt to your inventory management needs and grow with your business.

Key Features of Finale Inventory

Finale Inventory boasts a comprehensive set of features designed to streamline and optimize your asset tracking process:

  1. Barcode and QR Code Scanning: Effortlessly update inventory records and track asset movements by scanning asset tags with ease.
  2. Real-Time Inventory Management: Instantly access stock levels, locations, and availability across all sales channels for efficient order fulfillment.
  3. Advanced Reporting and Analytics: Generate detailed reports on asset performance, forecast demand, and identify trends to make informed business decisions.
  4. Multi-Warehouse Support: Effectively manage assets across multiple warehouses and fulfillment centers, ensuring optimal inventory distribution.
  5. Integration with Shipping Carriers: Seamlessly create and print shipping labels directly from the software, streamlining the shipping process and enhancing customer satisfaction.

Finale Inventory offers customizable alerts and notifications to keep you informed about low stock levels, expiring products, and other important inventory updates in real-time. This proactive approach helps businesses stay ahead of inventory challenges and maintain operational efficiency.

Setting Up Asset Tracking with Finale Inventory

Preparing for Asset Tracking Implementation

Prior to implementing asset tracking with Finale Inventory, there are a few key steps to ensure a smooth transition:

  • Define Your Asset Tracking Goals: Identify specific objectives you want to achieve with your asset tracking system, such as reducing stockouts or improving order accuracy.
  • Inventory Assessment: Conduct a thorough inventory audit to establish baseline data and ensure accurate asset records.
  • Staff Training: Train your employees on how to use the asset tracking software effectively, ensuring everyone understands the process and benefits.

Implementing asset tracking with Finale Inventory is a straightforward process. Here’s a step-by-step guide:

  1. Configure Asset Tracking Settings: Customize your asset tracking preferences, such as asset tags, numbering formats, and naming conventions.
  2. Create Asset Records: Add assets to the system, assigning unique identifiers and inputting relevant details such as location and value.
  3. Perform Initial Asset Audit: Conduct an initial physical count of your assets to ensure accurate starting inventory levels.
  4. Scan and Update Asset Movements: Utilize barcode or QR code scanning to track asset movements accurately.
  5. Utilize Automation: Leverage automation features to streamline asset updates and reduce manual data entry.

Step-by-Step Guide to Setting Up Asset Tracking

The first step is to configure asset tracking settings according to your preferences. This customization allows you to define asset tags, numbering formats, and naming conventions that align with your organizational structure and requirements. By tailoring these settings, you ensure that your asset tracking system is intuitive and user-friendly for your team.

Once you have configured the asset tracking settings, it’s time to create asset records. Adding assets to the system involves assigning unique identifiers and inputting relevant details such as location and value. This step lays the foundation for accurate asset tracking and provides a comprehensive overview of your assets within the Finale Inventory platform.

After creating asset records, you must perform an initial asset audit. This physical count of your assets ensures that your starting inventory levels are accurate. By verifying the physical count against the recorded count, you can identify any discrepancies and take corrective action. This step sets the stage for precise asset tracking and inventory management.

With your asset records in place and the initial audit completed, you can now scan and update asset movements. Utilizing barcode or QR code scanning allows you to track asset movements accurately. This real-time tracking capability enables you to monitor asset transfers, location changes, and any other movements within your organization. By capturing this information digitally, you eliminate the need for manual data entry and reduce the risk of errors.

Lastly, leveraging automation features within Finale Inventory can further streamline asset updates and reduce manual data entry. Automation allows you to set up rules and triggers that automatically update asset records based on predefined criteria. This saves time and effort, enabling your team to focus on more strategic tasks while ensuring accurate and up-to-date asset information.

By following this step-by-step guide, you can successfully set up asset tracking with Finale Inventory, empowering your organization with efficient and accurate asset management.

Optimizing Asset Tracking for Ecommerce

Best Practices for Asset Tracking

To maximize the benefits of asset tracking, consider implementing the following best practices:

  • Regular Inventory Audits: Conduct periodic physical counts to verify asset accuracy and identify discrepancies.
  • Maintain Asset Database: Keep your asset records up to date by promptly adding new assets and retiring old ones.
  • Utilize Data Analytics: Leverage asset tracking data to identify trends, optimize stocking levels, and improve forecasting accuracy.
  • Implement Security Measures: Deploy security measures such as surveillance cameras, access controls, and asset protection procedures to deter theft and unauthorized movement.

Troubleshooting Common Asset Tracking Issues

Despite the benefits of asset tracking, challenges may still arise. Here are some common issues and how to address them:

  • Asset Misplacement: Implement a centralized storage system with clearly labeled locations to minimize the chance of misplacing assets.
  • Barcode Scanning Errors: Train staff on proper scanning techniques and regularly test barcode scanners to ensure accurate asset recognition.
  • Data Synchronization Issues: Regularly reconcile inventory data between Finale Inventory and your sales channels to avoid discrepancies.
  • Software Integration Problems: Ensure that your asset tracking software is seamlessly integrated with your ecommerce platform and other business systems.

Measuring the Success of Your Asset Tracking System

Key Performance Indicators for Asset Tracking

Monitoring key performance indicators (KPIs) will help you evaluate the effectiveness of your asset tracking system. Here are some important KPIs to consider:

  • Order Accuracy: Measure the percentage of orders fulfilled without errors, ensuring that the correct assets are picked and packed.
  • Stockout Rate: Monitor the frequency of stockouts to identify potential inventory management inefficiencies.
  • Inventory Turnover: Calculate how quickly assets are sold and replenished to determine inventory optimization.
  • Asset Utilization: Analyze how frequently assets are in use to identify opportunities for downsizing or reallocation.

Interpreting Asset Tracking Data

The data collected through your asset tracking system holds valuable insights for improving your business operations. Consider the following strategies for interpreting and utilizing the data:

  • Data Analysis: Regularly analyze asset tracking data to identify patterns, inefficiencies, or opportunities for improvement.
    * Trend Forecasting: Utilize historical asset tracking data to create accurate demand forecasts, facilitating proactive inventory management.
  • Data-Driven Decision Making: Make informed business decisions based on the analysis of asset tracking data, such as adjusting reorder points or reallocating assets.
  • Continuous Process Improvement: Use asset tracking data to identify areas for process optimization, streamlining your operations and increasing overall efficiency.


Implementing a robust asset tracking system is vital for ecommerce businesses seeking to streamline operations and maximize profitability. With Finale Inventory as your asset tracking software, you can achieve accurate inventory management, improve order fulfillment, prevent stockouts, and make data-driven decisions. Embrace the power of asset tracking and watch your ecommerce business thrive.

Transform Your Inventory with Finale

Request a Free consultation (valued at $2,500) and let us tackle solving your biggest inventory management challenges with Finale Inventory and experience the difference Finale Inventory can make for your business.