Stock Auditing

Finale has powerful stock auditing capabilities by providing stock logs for giving business owners or warehouse managers and giving complete visibility into every stock operation.

Business owners can quickly audit and understand any stock discrepancies with the stock logs.  Without Finale, it can be arduous to understand WHO DID WHAT when many users are peforming various stock operations (such as purchase order shipments and stock transfers).

Within Finale, every stock operation is tracked by user and timestamp, which allows you to easily investigate any order or warehouse worker issues.The stock logs provides tools for business owners to easily investigate issues if they suspect theft of company property or other malicious activity.  Finale makes it easy to get you the data you need to take the appropriate action.

The stock logs allow users to perform more granular searches by users to filter by product id and lot / serial number.

Stock Auditing

Stock Auditing History View

 

If you have users  who prefers paper print-outs, reports with the user and timestamp information can be exported in PDF or XLS format.

This video shows the stock auditing capabilities of our software.

Stock Auditing Capabilities


(Videos: See complete list of available videos)

 

Video Transcription

Hi. This is Chinh from Finale Inventory. In this session, I’m going to review some of our stock auditing capabilities within the software. Let’s open Finale. You know, the stock auditing capabilities is a really powerful feature, especially when you have multiple people accessing the system and making stock changes. So whenever there’s a discrepancy, Finale will easily keep track and store, you know, relevant pieces of information, like who made the change and when. So, it allows you basically to kind of follow up and kind of see, if you see any discrepancies, to follow up with the right person. So, let’s make some transactions up, so that way we can kind of use it for this example.

So, in this stock auditing example, I’m going to use a red wagon. And I already created a purchase order here, so let’s receive that purchase order and make a stock change. So, I click on Shipments, I ordered ten, but let’s say I only got eight. I received the shipment in. So, if I go back to my View Stock, now I have eight. And let’s say for example, when that next shipment came the next day, I’m kind of going kind of quick on here because just reviewing these transactions really quick. And I got the second ship in a couple minutes later, you know, or in this simulation, a couple days later. Add New Shipment. Receive the second shipment. I’m going to save it. I’ll receive the shipment in. Okay. So, I click on Home, I’ll click on View Stock, and now I have ten products in, and I’m logged in as Nick. So, let’s say Nick made the change today. So, I’m going to log out and kind of simulate another person making a transaction change real quick. I’ll just give it a moment. So, I just created another account called Eric. And Eric is the person responsible for making the operational changes, moving stock from one location to another.

So, let’s do a stock transfer to move some of the stock that we have, the red wagon from M1, and Nick’s going to move, let’s say, three of them to M2 sublocation. Okay. And let’s say Nick’s also creating a sales order that he’s going to fulfill. So, let’s just create a quick sales order. Talk to a real customer real quick. The wagon, shipping to, we’re going to ship it right away, and let’s just ship it. Okay. So now, we’ve done a couple transactions with the wagon. And now, back to View Stock, if I type in wagon, we have eight. But, you know, let’s say you thought you had nine. We have eight total and as a person reading the data as the business owner, you thought you had six. How do you quickly understand that you only have five? What changes caused that?

So, what you can do see the stock logs by clicking on the Stock History here. If I type in the red wagon product to narrow it down, basically this keeps a track of basically all the transactions that are impacting that stock for this red wagon. So, if you see here, we have Nick here, basically making those two shipments. Remember we had switch shipments. And that happened October 14th, at 12:48. And then later, we did a stock transfer here to basically move stock from one sublocation to another. And the last week, here is basically the stock transfer or the sale that we packed from sale 1003. So, this gives you an easy way for stock auditing, if you see any discrepancies with any stock product, to see who made the changes and what time. So what way it allows you to basically follow up with the right person to understand the discrepancy, if there’s any issues.