Barcode inventory management solution

Finale Inventory offers a comprehensive out-of-the-box barcode solution to increase warehouse productivity and inventory count accuracy.  With our integrated barcode system, easy-to-use and implement software, comprehensive training and technical support, Finale Inventory has all your mobile barcode inventory management needs covered.

Setting up a barcode system can dramatically increases your inventory accuracy. Having barcodes on your items makes them instantly readable to a mobile barcode scanner. It lets your computer do all the heavy lifting for you. While computers aren’t perfect, they are exponentially more accurate than any human ever could be.

Using barcodes allows you to process your inventory much faster than any other manual method. Think of the length of most universal product codes (UPCs), which are 12 characters or more. You could type those numbers into your cloud software, or you could activate a scanner with one push and have the scanner read the number.

The system is designed to be a turnkey solution and is installed without a team of expensive integration consultants. Getting the system set-up and running is quick and simple.

barcode inventory management solution

Barcode inventory management capabilities

Finale Inventory utilizes barcode scanners in conjunction with product and location barcode labels to manage your inventory. Products are created in Finale Inventory and product counts are associated with physical locations in your warehouse.

With the mobile scanners, it's as simple as scanning barcodes to perform standard inventory operations.

Using a barcode scanner and barcodes expedites these processes by removing the manual actions needed to fulfill these duties. Cycle counts or stock takes are much easier and accurate when you do not have to use a pen and paper to conduct them. It is much easier and more accurate to scan an item’s barcode to check its current quantity and update it.

You can also speedily ship items by scanning a barcode during the picking process. When you receive items, you can check them against the purchase order on file and ensure you received the right number. If not, or if some of the received items are damaged or are not the right type of product you ordered, you can begin the reconciliation procedure to ensure you received from what you ordered in the purchase order.

Click on the links below to quickly see the integrated barcode operations in action.

How much time and money does it cost you when an unhappy customer receives an incorrect shipment? In addition, the time and money required to rectify the order, unhappy customers are less likely to make another purchase from you.

The mobile barcode inventory management solution will add an additional layer of quality control by alerting warehouse team member when an incorrect item has been scanner. Finale's advanced batch picking operations, (1) wave picking or (2) pick and pack, will improve increase efficiency and decrease picking errors.

Data is normally transmitted from the wireless barcode scanner to Finale via WiFi. If the warehouse does not have WiFi or the WiFi is spotty, the data can able also be transferred by docking the scanning and syncing via USB cable.

The Finale Inventory advantage

barcode inventory

Florida-based Cables Online leverage barcode scanners for their receiving and picking process

If your business has inventory to manage, a barcode inventory management system can help you dramatically increase your efficiency in simple yet important ways.  Additionally, it can also save you a great deal of time and money in all sorts of areas of your business. A typical barcode inventory system includes hardware, such as barcode printers and scanners and software that runs on computers and mobile devices that allow for barcode scanning and other operations.

When implemented correctly, the mobile barcode inventory management solution can significantly streamline your inventory processes while improving inventory count accuracy. When implemented incorrectly, adding mobile barcode scanners to your inventory management solution will be an expensive and time-intensive endeavor without achieving the anticipated return on investment.

In the event, the system is not working as it should, the system is often ignored and falls by the wayside. Worse, companies often learn the barcode system deficiencies early in the engagement but are locked in a long-term service contract. When selecting a mobile barcode inventory management solution, make sure to evaluate several vendors to find the best solution that meets the company needs.

 

Barcode label printing

In addition to barcode scanning, Finale Inventory can also print barcode labels. Every company handles bar code labels slightly differently so we designed the system to be very customizable and present many options for barcode printing.

Regardless of what information - UPC codes, product ID, serial numbers, lot IDs or a combination - is used in the naming convention, we can support it.

Creating the proper barcode nomenclature can be a little tricky. Refer to our handy barcode labeling guide to get more information. Need additional assistance? Call or email us.

Barcode hardware

We designed the barcode solution to be as flexible and versatile as possible. Our software will work with any Windows-based mobile scanner. We want you to have maximum flexibility to find the best hardware that best suits your application If you need assistance, please review this link to learn the scanner hardware requirements with recommended models and vendors.

Other Resources for Barcode Inventory Management

Barcode label basics
Data collector installation instructions
Mobile barcode scanner hardware requirements

 

Check out the video below to learn more about our integrated barcode solution.

Note shown in video: WiFI syncing also available

Video Transcription

Hello, this is Mike  with Finale Inventory. In this short video, I wanna cover the topic of barcodes and barcode inventory management. Here at Finale Inventory, we have a wonderful integrated barcode solution that's custom developed by us. We have both a mobile barcode scanner and a tethered USB scanner. And you might be thinking, "Well, what's the difference between the two?" Well, I'm gonna show you here. This is a mobile barcode scanner. It has no wires needed in terms of operating. You can walk around in your warehouse or your business and it also does not require internet connection or any type of wireless connection either. So, I can kind of show you, it's running a Windows mobile operating system, so it looks kind of like a really miniature Windows computer. So, this is the mobile barcode scanner. And then we also support, with less functionality, but we do support this, is a tethered USB scanner. So, this one has to be plugged in at all times and it's super easy to use, but it also doesn't have near the functionality as our mobile barcode scanner.

So, those are two different barcode scanner types. So, let's go into more detail about the mobile barcode scanner. So, in order to use the mobile barcode scanner with our solution, you have to come to this area from the home screen. So, this is the mobile barcode scanning. So, I go to Connect to Docked Mobile Scanner. So, from here, you would click on it. And of course, at this moment is when the browser is gonna search to see that it's connected to this mobile barcode scanner. So, in order to connect this to the computer, you simply use the USB cradle and you just simply plug it in. And once you plug it in, then Windows will recognize it and you'll see it pop-up on the screen in your web browser. And as soon as the Windows loads the drivers, now you see it available.

So, now that we're connected to the mobile barcode scanner, you simply, to talk to that device, you just connect to it, and then we will synchronize with the cloud. And this blue button allows you to update all the products, all the lookups, your stock levels, all your orders, your purchase orders, your sales orders, and such like that. So, all we do is press that button and we synchronize with the cloud and you're done. So, at that moment, the way the barcode scanner works is you then, once you've updated it, you just disconnect. Okay? And now, there's no longer a connection required. So, you can walk around in your business or your warehouse and scan items using the barcode inventory management app.

So, that's how the mobile barcode scanner basically functions. Now, I wanna go ahead and review a lot of the functions that you can do on this mobile barcode scanner. So, with this mobile barcode scanner, we have an application that we have custom written and it is for interacting with the cloud. And you access it by going to the Windows Start Menu and you run the program called Finale Data Collector. So, here is what the application looks like. And you can see that it's laid out very simple and easy to understand, and I'm only gonna cover the basics operations in this video here. But you can do a Pick operation which is where you pick the items for a sales order that you're gonna ship to your customer.

You can do a Receive which is for receiving shipments against your purchase orders for inbound shipments. You can do a Transfer which is for transferring between one sub-location and another sub-location, meaning a virtual storage location in your warehouse or it could be from one warehouse to the other. You can do a Stock Take, that's where you're doing basically an audit and counting the actual stock on hand.

If you choose to hit the More button, you're gonna see more items. So, you can do a Check Item. Check Item is used to scan any barcode, and if our inventory application or the barcode scanner knows what that barcode is, will tell you what it is and how much of it you have and where is it located in your warehouse. You can also do a Check Sub-location which is for scanning a sub-location barcode and the scanner will tell you all of the parts and their stock levels that are at that present location. You can do an Add Stock, you can do a Remove Stock where you're just simply adding stock to your inventory accounts or removing. This is outside of the purchase order function. So, it's just a raw add or a raw subtract from your quantity levels. Go to More. You have a transfer and remove function, which is combining a transfer function with a remove function all in one. This is very useful for consignment type operations or for businesses tthat aren't really selling products, but they need to track the usage or consumption.

Learn Barcode operation is a fantastic feature of the barcode inventory management app. It actually allows you to learn UPC barcodes or the barcodes that are already on your products from the manufacturers and associate them with the products in your Finale Inventory application. Remove operation, Delete operation, this allows you to review anything that you've done on the handheld scanner and either reopen it, edit it, or delete it. That's what these two functions are for. So, we've got another menu here. You can do Clear Scanner Data, that's reserved for basically resetting this scanner back to kind of like a default setting for when you first set it up. Then you have Settings, and Setting is where we can set multiple different options on using the software.

System Info is just kind of what it says. And Quit actually exits the application. So, we can go right back to the main menu. And that gets us back into the main menu of the application. And you can see that the main menu here, it also tells you what version of the software you're running. But that's a quick overview of some of the basic functionality of the handheld. And you can see that these handhelds have a keypad so you can actually type in quantities and type in part numbers and such like that. So, there's a lot of functionality based here in this mobile barcode app.

Thanks for watching and learning more about Finale's barcode inventory management solution.

Huge time saver to conduct stock takes

”I used to do stock takes with pen and paper. Using Finale and a mobile barcode scanner I get it done in half the time. Last Saturday I never would have finished doing stock takes for my 60 sublocations without the scanner and Finale. A must have for any small business looking to save time with inventory management.”

5/5 Stars

Robert F.
Miami Restaurant Suppliers
May 17, 2018

Finale Inventory is the solution for multi channel online sales with unique bar code and SKUs

"The software provides a simple solution to a common problem managing a single inventory through multi platform online sales channel. eBay, Amazon, and webstore inventory can be managed using Finale. It's easy to use for staff, smooth integration to ShipStation, easy integration with online platforms with more APIs in the works, and great tech support. Handheld scanner enables staff to add and remove inventory with ease.

Great reporting features, and is the only software in over 10 years in the industry that can manage eBay, auction, fixed price, Amazon and webstore inventory.”

5/5 Stars

Chiman Lee
Goodwill of San Francisco, San Mateo, and Marin county
April 11, 2018

Comprehensive Product, Great Customer Service

”Everything you want to do for your warehouse inventory tracking, Finale can do it. It has integrations with various website storefronts, warehouse scanner capabilities and a ton of automated reports you can customize.”

5/5 Stars

Katrina E.
Unnamed Method
May 17, 2018