Warehouse Management

warehouse management for wholesalers distributors and ecommerce

Many growing businesses in the market for a warehouse management system (WMS) can make their operations more efficient with software solutions that provide real-time inventory management. When you can organize inventory and monitor quantities in a powerful, centralized system that also offers a suite of features to optimize warehouse management, you get more done. Your inventory management team can handle many key operations in the same platform the rest of your warehouse staff uses for their day-to-day tasks.

Beyond real-time inventory tracking, Finale Inventory offers many useful features that make our warehouse stock software valuable for operators and their staff.

What Does a WMS Stock Management System Do?

Inventory is critical to your warehouse. Your warehouse exists in the first place as a facility to store your goods. Therefore, effective inventory management is effective warehouse management. An integrated warehouse and stock management system lets you make the best use of your space and keep operations running smoothly so you can deliver products to your customers efficiently.

The two key features of the tool are keeping a record of your past sales and real-time information on the current items in stock. This data lets your team monitor your current stock levels and anticipate when you need to order more based on your sales patterns.

Stock monitoring systems like Finale Inventory handle this data by integrating with all your sales channels to track fluctuations in demand. It also integrates with your shipping management system to track when items leave your warehouse and with your order management system to track when new inventory arrives.


Finale Inventory's WMS Capabilities

Finale Inventory's powerful warehouse stock monitoring system offers many powerful features, including:

Comprehensive Inventory Tracking in a Centralized Platform

Our cloud-based inventory control system helps you track inventory operations inside and outside of a single warehouse or multiple warehouses. Centralize and automate data collection, tasks and reporting all in one easy-to-use platform. From inventory control, shipping and receiving to order fulfillment, our warehouse management helps businesses manage their warehouse properly, saving money and time with improved efficiency, accuracy and reporting.

Keep track of your inventory in one location with Finale Inventory. With ongoing receiving, picking and stock transfer operations occurring in your warehouse, employees in remote locations are always able to get a real-time view of inventory stock counts via any internet-connected device.

Get a quick snapshot of how much inventory you have on hand [QoH], and how much inventory you have available (Avail to Promise). The Avail count enables you to allocate stock from existing inventory, open sales orders, and open purchase orders.

You can also combine inventory data from multiple sales channels, such as your website's shopping cart and your WishAmazon and eBay marketplaces. Whether you prefer to keep separate stock for each channel or combine it all in one global count, Finale Inventory can help.

Barcode Scanner Stock and Warehouse Management

Finale Inventory offers a comprehensive out-of-the-box barcode scanning solution to increase warehouse productivity and inventory count accuracy. The system is designed to be a turnkey solution and is installed without a team of expensive integration consultants. Getting the system set up is quick and simple.

With Finale Inventory, companies have the option to use barcode scanners in conjunction with product and location barcode labels to manage their inventory. Many users can simply scan the barcodes that come with products as they arrive. Finale Inventory creates new entries and sets product counts for the physical locations in your warehouse.

You can also use the scanner interface to aid many warehouse operations. With the various modes in the barcode scanner app, the screen prompts warehouse workers with directives. Along the way, the scanner confirms completed tasks and corrects mistakes.

See for yourself how simple it is to scan barcodes to:


Support for Multiple Warehouse Locations

As companies grow, they typically add new buildings or second locations to support their operations. As they do, tracking inventory among multiple warehouses becomes challenging and more complex. Finale Inventory's warehouse stock management system solves this problem with inventory tracking tools to:


  1. Monitor inventory levels by location
  2. Receive or pick inventory at each location
  3. Quickly transfer products from one location to another


Lot ID and Serial Number Tracking

Finale Inventory allows you to create and track your products via serial numbers, batches or lots. We ensure clear traceability of your products and make it easy to trace per-product information from receiving to shipping. If your industry mandates you maintain accurate records by lot for purchase and sale, such as medical supplies, fireworks or health foods, then Finale Inventory is all you need for regulatory compliance.

The software provides thorough documentation with a comprehensive audit trail of stock changes. Finale Inventory has been approved by the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) for record-keeping compliance in some industries.

Stock History Reports for Auditing

Finale Inventory's stock history reports let warehouse managers quickly audit and understand stock discrepancies. The feature makes it fast and simple to see who did what, even when many users are responsible for making stock changes. View the username and timestamp associated with all stock takes, purchase order shipments, stock transfers and sales order shipments.

Besides following up on any discrepancies, warehouse managers can easily view the tasks their staff members have completed or are working on. This data can give them evidence to understand productivity and staffing issues.

The stock history feature allows you to easily investigate any order, missing stock or warehouse worker concerns that might arise. Finale Inventory gives you the data you need to take action.

Check here to see an illustrative video of this feature.

Document Management and Customized Invoices, Packing Slips and Bill of Ladings

If you need to create the perfect document to send out with your goods, Finale Inventory lets you customize them exactly how you want. Finale Inventory also keeps detailed records of your documents, using invoices and shipping documents to inform its live inventory data. When you need to send a purchase order to a vendor or an invoice to a customer, Finale Inventory can auto-populate many details from your records, saving you time.

Configuration for Separate Packing and Shipping Operations

Larger warehouse companies sometimes have packing and shipping as two distinct operations. In that case, your warehouse may have a specific storage area for packed boxes, where packages may sit for days before shipping out. Finale Inventory gives companies that want to track inventory in the packing and awaiting shipment stage ways to see their precise inventory status at all times.

Inventory Accounting With the QuickBooks Integration

Finale Inventory directly integrates with QuickBooks Desktop and QuickBooks Online to ensure all information between the two systems remains consistent. Finale Inventory presents information such as sales invoices, purchase orders, supplier information and customer data to give your finance team the flexibility to keep using QuickBooks for bookkeeping without entering the same data into multiple programs.

Download the Finale Inventory Warehouse Management Guide

Finale Inventory offers a comprehensive tool that streamlines inventory and warehouse management operations simultaneously. To learn more, download our guide to warehouse management with Finale Inventory.

When you work with Finale Inventory, you get powerful, flexible and scalable software that seamlessly integrates with your current operations and makes your whole facility more efficient. Your very own Finale Inventory account manager will help you configure your account to make it work effectively for your unique business. They'll also help you get started with free training and consulting included with your plan.

Sign up for a free 14-day trial to see how Finale's cost-saving inventory management solution can work for you!

Fits Like a Glove

”Finale has really allowed us to effectively manage our warehouse. We are on a service plan level that provided one on one help setting up the system and believe it was worth the extra money. WE have been using the service for almost two years and our happy on all fronts. As an FYI for us, the real part that separates Finale from other WMS systems are the handheld scanners. No other system in this price range offers this functionality and it is a great time saver. Their customer service is great but not needing to drag a laptop or a funky smartphone solution through the warehouse is a game changer. There is allot of functionality that we cannot speak to as we do not use allot of it the warehouse module is rock solid. ”

5/5 Stars

Reid C.
Parts Haven
March 3, 2018

The best recommendation for a warehouse management system we've ever gotten!

”I have been using Finale for over six months now and it really has been one of the better decisions that we have made moving forward with a warehouse management system. It was recommended to us by mutual friends. We came from using Skubana and there were so many things that just didn't work nor met our expectations about a WMS. We had to change a lot of our natural workflow to adapt to Skubana limitations and even then, it was a struggle. When we first considered changing our system to Finale we were very sceptical since we had already committed so much to Skubana. We thought we would need to start back at square one and the entire gruesome process would start again. That wasn't the case at all, the switch over to Finale was not even a days' worth of work. It was so easy to set everything up that we were operating at 80% in the first 3 hours. One of the most notable things about Finale is that we were able to address every single problem that our previous WMS could not. Some examples were Dynamic Purchase Order Integration, Location Auditing, System Search functions (Searched the entire database for items rather than just what is categorized under a supplier), and the ability to push fake qty and live qty for the same item for different listings on the same store. Finale works on having the system work, while some other WMS (Skubana) work on making their systems look good. I look forward to seeing Finale grow more and more!”

5/5 Stars

Caleb L.
Powered by Awesome
April 17, 2018

Tracking merchandise between warehouses

”Very easy to use. Great for tracking sales and the movement of merchandise between warehouses.”

5/5 Stars

Laura Pedro
Z Natural Foods
Dec 14, 2017