Asset Tracking Capability

Finale Inventory supports keeping track of equipment and other fixed assets that may change locations (asset tracking). This short video shows the asset tracking capability using the transfer stock operations.

Asset Tracking Capability

Asset tracking capability video

Video Transcription

Hi, this is Will  from Finale Inventory. I gonna give the quick demonstration of using Finale’s asset tracking capability to track fixed assets. Switching over to Finale Inventory’s homepage, the example that I’m gonna go through just involves, a changing the location of assets from one location of another. And I’m gonna make it a little bit complex by having to choose some assets that have a specific lot number that I’m keeping track of. As I said, I’m gonna be dealing mostly with fixed assets here and with transfers, so I clicked on transfers there. I’m going to do a transfer from the origin. I’m choosing a particular origin that I’m going to transfer from. And I’m choosing another origin that I’m going to transfer to.

And now I’m going to add the items that I’m going to transfer. I’m seeing down below here, the items that are at that location specifically. I have a filter set which is showing only the items that have positive quantities. If I wanted to see all the items, I’d see a much longer list but I only want to see the items that are actually at this location. And I’m going to choose the…I have one particular item of this asset, this is a single tonight type of asset that has a serial number. And then I have this other asset called The Mortar. I’m gonna transfer 50 mortars, but specifically I’m going to choose 50 mortars of a particular manufacturing date. I have at this location, I just click this little turny-downy arrow on the left to show me details. If you see here in the center is saying that I’ve got 700 of these. But if I say show me details, then it’s telling me what comprises the 700. I have 525 with the manufacturing date of October 25th, and I have a 175 others with a manufacturing date of November 9th.

I’d like to move 50 of the November 9th items and move them from where they’re currently located. Oh, excuse me. Move them to the destination that I want to send them to. Save it. And it’s not letting me ship it yet because I haven’t specified where I’m going to move this item to, the same place. Now, with all items having declared where they are going, I can ship the shipment. The shipment is now is shipped. Meaning it has gone from one location on route to the other.

When I click the receive shipment button which if the shipment takes, you know, it’s not instantaneous, there may be time in between. When I click the receive button and specify the time, that memorializes the fact that the shipment has been received. If I now go back to the home page and look at my items, and again, I’m looking at the location that I was shipping from at this point. Now, if you remember that there were 700, and now there are only 650 here if I switch to the location that I was shipping to here, well, they’re quite a few of them there because there are some already there before I begin this operation.

So, that’s an example of how you can transfer the location of an asset from one location to another via a shipment for fixed asset , and then easily see how many items you have at all of your locations.