Serial Number Tracking

serialized inventory header image

Tracking and Managing Serialized Inventory

Assigning and tracking the serial numbers of products in your inventory can have many advantages. Serial numbers are useful tools for record-keeping, regulatory compliance and overall accuracy — particularly in highly regulated industries or with products that have many specific variants. The drawback to serial number tracking is that it introduces another complication for your staff. Many inventory tracking systems — whether they're paper- or software-based — have difficulty processing serial numbers. This situation leads to lost time and productivity as well as greater potential for inaccurate information entering into your records.

Finale Inventory is different. Our comprehensive inventory management platform contains a serial code tracker that will let you assign unique numbers for different products, sort and search them and create detailed audit trails. The process is easy and intuitive, especially when it's used with a Windows or Android-based mobile barcode scanner.

Benefits of Serial Number Tracking

Tracking the serial numbers of items in your inventory provides a granular look at what you have in stock. It also tells you things about your products that an SKU can't. For example, with serial number tracking, you can:

  • Identify the build of every item that leaves your warehouse: If you sell, for example, bicycles, a serial number may provide information about size, color and configuration that isn't available from tracking the model number alone.
  • Get a better look at your most popular items: Serial number tracking can show you which configurations of your products are the best sellers — which, in turn, can inform your stocking decisions in the future and help you make better use of your space.
  • Prevent fraud and simplify warranty returns: Serial number tracking will help you confirm that an item coming in for a return or warranty issue is the same one that went out.
  • Reduce risk: In heavily regulated industries where specifics are critical — such as pharmaceutical and medical device manufacturing — inventory serial number tracking software will help you minimize the risk of a shipping error.

For these reasons and more, it may be worth it to start tracking your inventory by serial number. However, the right software is essential, which is where Finale Inventory comes in.

How Can An Inventory Management System Help?

Finale Inventory is a scalable, cloud-based inventory management system that supports serial code tracking and other features. We've engineered our product to be extremely flexible and accommodate different serial code schemes — including internal, external and user-assigned numbers. This setup supports a wide range of use cases. With perishable items, for example, our users will often assign the expiry date as a serial number to ensure that the oldest products get sent out first.

We offer several ways to import serial numbers — manually, on a unit-by-unit basis, through a bulk import from an Excel document or, for externally generated numbers, using our barcode scanner. Once a number is in your database, you can search it, track it through the system or print it on shipping manifests and other customer documentation, among other actions.

If you are in a business where mandates require you to maintain accurate records for each unique serial numbers purchase and sale (i.e. medical supplies, fireworks, chemical supplies, pharmaceuticals, etc.), then Finale Inventory is all you need for regulatory compliance documentation. Finale Inventory generates a comprehensive audit trail of stock changes and will accurately track each individual item sold, received or returned.

To learn more about the benefits of setting up an inventory serial number tracking system, sign-up for a trial of Finale Inventory today.

Check out the video to see a demonstration of the integrated barcode scanning solution. Additional information on the barcode scanning capability can be found here.

What is the Difference Between Lot IDs and Serial Numbers?

Lot tracking is used to track batches, or groups, of a specific item. Lots work very similarly to serialized inventory, except a lot ID represents a group of items instead of an individual unit. A lot ID number is assigned to each batch of items, and the lot ID number stays with the batch as it goes through the system.

Serialized inventory allows you to track individual units of an item, rather than quantities only. A serial number is assigned to each unit, and the number stays with the unit as it goes through the system. Serial numbers typically refer to individual discrete items, such as a bicycle which itself may be constructed from many other serially-numbered components such as gears and wheels.

More information on the differences between lots and serial numbers can be found here.

Love the practicality and ease of use, access, and usefulness of all features

”Finale Inventory Software is so accurate that we no longer have the overstock of unused products or dead skus. Purchasing accuracy is 100% and if there is an error we no longer have to question if it is user error or software. ”

5/5 Stars

John L.
Terminus Tees
March 12, 2018

My inventory experience with Finale was and is amazing!!! They have a solution for EVERYTHING!

"I like everything about it. It tracks my inventory, it allocates my inventory for my orders. It helps me tell in my Shipstation integration what I am able to ship and not ship saving me hours and hours of man time. Its tells me what I have at all times, so I know what I need to fulfill the rest of my orders.

Oh and on top of all that the Service I get from the team is amazing! They are able to answer any questions I have very thoroughly and give me direction and solutions to any and all issues that I am facing.”

5/5 Stars

Greg P.
Mighty Club
Aug 3, 2018

Excellent product, Very Professional staff

”Finale is easy to use, Convenient and always growing to meet your needs. They have a family-like customer service that will help you with any questions you might have.   I would highly recommend this software to any company handling any type of inventory, from Explosives to Pencils. This software will work for anything and everything and the staff will meet any request you have in a timely manner ”

5/5 Stars

William Z.
Aug 17, 2018