ShipStation Inventory Management

ShipStation Inventory Management Software For High Volume Multi-Channel Retailers

The ShipStation inventory management solution make both inventory management and order fulfillment easier than ever.  Finale's Shipstation inventory management solution is the perfect complement to ShipStation. A common pattern for e-commerce companies using ShipStation is to accept orders from one or more marketplaces like eBay, Amazon, or a company's own website, and to manage the warehouse shipment process of those orders using ShipStation, marking the orders as shipped when done. Nowhere in this process, however, is a record kept of how many items a company has on hand at any given time.

ShipStation inventory management

If your company has this shipping process, you can add Finale Inventory to keep track of your stock on hand without changing anything about your existing shipping process. Using ShipStation's API, Finale communicates with ShipStation behind the scenes to watch the orders that are marked complete, and to copy those orders into Finale to record that the items have been removed from inventory. In addition to keeping tracking of inventory stocks levels, Finale can be optionally configured to auto-update stock levels to your marketplace and/or configured to sync transactions to your QB Desktop/QB Online account.

ShipStation Inventory Management Overview Video

Simple Integration

Integration with Finale Inventory literally takes seconds to set-up as only your ShipStation login credentials is required to connect ShipStation to Finale. With the ShipStation inventory management solution, there are NO changes required to your current ShipStation configuration to immediately start syncing orders to Finale Inventory and effectively managing your inventory. Additionally, multiple ShipStation accounts can be mapped to a single Finale account.

Restock Forecasting

Running a growing business is hard.  There’s a lot you have to keep up with.  Leveraging the sales velocity of a product, Finale will automatically calculate dynamic reorder points based on your inputs – supplier lead time, desired safety stock, and expected sales growth — to make smarter, faster purchasing decisions.

Restock forecasting from Finale gives you one less thing to worry about. When your inventory gets low, we’ll send you an alert letting you know it’s time to send out a purchase order. You can email the purchase order directly from Finale, and when you receive your shipment with Finale, Finale will update all your channels with the will be updated stock quantities.


Auto Update Inventory Stock Levels To Online Marketplaces

Anytime the available quantity of a product changes, Finale can be optionally configured to auto-update stock levels to prevent overselling. Running out of stock can be detrimental to your business. In addition to lost sales, overselling creates unhappy customers, negative feedback, and lower rankings. Worse, online marketplaces like Amazon will disallow you from selling if overselling becomes problematic.

With auto updates on the ShipStation inventory management solution, you can say goodbye to manual updating! If a sale is made on one website, Finale will automatically update inventory levels across all of your sales channels. We track product levels 24/7, and sync across marketplaces approximately every 5 minutes. Please visit our integrations page for a complete list.

Product Kitting

Present more selling options to your prospective customers by setting up kits or bundles from your existing "child" products. When a kit is sold, Finale does the work behind scenes and will properly decrement the inventory stocks levels of the child products.

Integrated Mobile Scanning Solution

Finale’s integrated barcode scanner software works with any Windows Mobile or CE barcode scanner to allow warehouse workers to efficiently perform warehouse operations with fewer human errors. Functions such as receiving, picking, conducting stock takes, and stock transfers are quick and easy.

Advanced batch picking operations, wave picking or pick and pack, will significantly increase productivity and decrease picking errors. The integrated scanner picking operations will be able to leverage the packing slips printed from ShipStation.

When the operations are completed, simply sync the data from the scanner to Finale making the changes available to everyone.

Amazon FBA Support

If you have some orders fulfilled by Amazon FBA, Finale will centralize your inventory to provide you an immediate understanding of stock counts in your warehouse and FBA warehouse.

Lot and Serial Number Tracking

Finale Inventory allows you to create and track your products via batches, lots, or serial numbers. The inventory complexity compounds and become more challenging when tracking of batch codes, lots, or serial numbers is required. Finale makes it easy to keep track per-stock-unit information from the start (receiving or manufacturing) to finish (shipping the products).

The integrated turnkey mobile barcode solution eliminates error and speeds up operations with advanced features like automatic barcode learning and product lookup tables. Picking products with lot ids for ShipStation orders is a snap with Finale and the integrated mobile barcode scanner solution.

Multiple Marketplace Support

Effectively manage your inventory from multiple marketplaces (e.g. eBay, Amazon, and Magento) via ShipStation. Finale supports over 30 marketplaces and shopping carts and supports every marketplace ShipStation supports. When ShipStation adds a new marketplace, we will support it on the ShipStation inventory management solution.

Easily associate multiple SKUs to an unique Product ID

With the ShipStation inventory management solution, when selling products in different marketplaces (e.g. Amazon and eBay), you may be forced to have different SKUs for the same product. Many customers manage this unnecessary complexity with Excel worksheets. Finale Inventory handles this with a couple mouse clicks to properly keeps tracks on your inventory.

Many companies attempt to manage this scenario with multiple Excel worksheets that are constantly changing. Finale Inventory automates this process and handles this use case with a product lookup table to keep an accurate count of inventory stock.

This implementation allows you to maintain the same marketplace SKU and as a result, your marketplace placement stays intact as you do not lose the valuable sales history of a product.

Click here to get more information and see a video tutorial.

Reduce the order fulfillment time by knowing what orders you can actually fulfill

Instead of having team members continually check aisles and bins to confirm what orders can be fulfilled, Finale Inventory can automatically alert team members orders that can be fulfilled in ShipStation. When orders sync down, Finale will check the inventory stock levels, determine which orders can be fulfilled, and change the order status in ShipStation. When a company receives hundreds of orders a day, this capability can significantly streamline the warehouse operations and reduce the time required to pack and ship an order.

When products are back ordered, orders containing those products are typically marked as "On Hold" in ShipStation. When additional products are received in your warehouse and recorded in Finale, Finale can quickly change the order status from "On Hold" to "Waiting" in ShipStation with a single mouse click. View this handy tutorial to learn how to turn this order status change configuration on.

Support High Transaction Volumes

Conduct a large number of transactions or need to keep track of a large of products? No problem. Finale Inventory can support up 2 million products and up 500K transactions per month, and the architecture is constantly scaled to support even higher volumes. High transaction customers should consider leveraging our integrated turnkey mobile barcode solution to decrease warehouse operations times from receiving and picking while improving accuracy.

Avoid Stockouts

Keep your business humming along by creating product count thresholds to know what needs to be reordered to avoid costly stock-outs.

Easily Handle Drop Ship Orders

Do you use drop shippers to fulfill some of your ShipStation orders? If so, Finale makes it easy to manage both your traditional and drop shipped orders in the same workflow. Using the same workflow allows you to main your purchase orders and sales orders in a central location. There is no longer a need to manage your traditional and sales orders on different Excel worksheets. Contact us at [email protected] to learn more.


Case Study

Learn how StrongerRX is prospering using Finale and ShipStation.


"Keeping track of inventory across multiple e-commerce channels can be just as taxing as streamlining fulfillment for online retailers. By partnering with Finale Inventory, we can help alleviate these pain points for our customers.”
Robert Gilbreath, VP Marketing, ShipStation


"Our business has been grown dramatically over the past few months, and we quickly realized we needed an inventory management solution to get control of our inventory. We leverage ShipStation for order fulfillment and found the Finale Inventory to be a perfect complement to keeping accurate stock counts. Going forward, I can focus on other aspects of the business as our inventory management operations is now more streamlined and efficient."
Omar Cordero, CEO, StrongerRX