Lot ID Tracking

Lot Id Tracking header image

Create, Track, and Manage Lot IDs with Finale Inventory

Finale Inventory allows you to create and track your products via lot id tracking. Finale ensures clear traceability of your products and makes it easy to track the lot from the time you receive products into your inventory to the time you actually sell/ship the specific product.

medical lot ID

Our integrated mobile barcode inventory solution eliminates error and speeds up operations with advanced features like automatic barcode learning and product lookup tables. Picking products with lot ids is a snap with Finale and a mobile barcode scanner.

The inventory complexity compounds when you need to keep tracks of lot numbers. Finale makes it easy to keep track per-stock-unit information from the start (receiving or manufacturing) to finish (shipping the products). This information is permanently recorded in the system, allowing the company access the lot id tracking archives later.

If you are in a business where mandates require you to maintain accurate records for each unique lot ids purchase and sale (i.e. medical supplies, fireworks, chemical supplies, pharmaceuticals, etc.), then Finale Inventory is all you need for regulatory compliance documentation. Finale Inventory generates a comprehensive audit trail of stock changes and will accurately track each individual lot sold, received or returned.

customer using the barcode scanner

Complete Traceability with Lot ID Tracking

Once a product is assigned a lot id, it can be monitored as it moves through your inventory system. A printed or displayed report allows you to search by part number or lot id.

If you manufacture or assemble a finished product requiring lot id tracking, Finale will maintain a log of the component lot id for the full traceability using the unique build operation.

The lot id will be provided on the sales order and manifest for tracking documentation for the customers, as well as (optionally) using barcodes to label the products.

Product Label Example 1

Flexibility with Lot ID Numbering Schemes

Lot IDs are used in a variety of ways, and Finale Inventory is designed to be very flexible and will accommodate a wide range of lot id numbering schemes.

For example, when a product is received with a supplier's lot id number already on it, the lot id number can be used in one of three ways: it can be assigned as the external lot id number, it can be used as the internal lot id number, or a completely new lot id number can be created.

If a supplier does not provide a lot number, then the user needs to assign one internally. The internal lot number can be assigned through auto-generation or by a user-assigned numbering system. Another common user-assigned practice is using expiry dates for lot ids so the first items can be picked from your available stock first (FIFO).

The choice is yours; Finale supports either scenario for a comprehensive lot ID tracking system.

Straight-forward Lot ID Implementation

Assigning lot IDs to the products is typically completed when the products are received into the warehouse. Finale makes it easy to assign lots id by offering several options for lots id information to be entered the system.


  1. Manual Entry. When inbound products are received, simply enter the lot id and assign it to the product.
  2. Bulk Import. If you have many lot ids for assignment, importing the data by copying and pasting from Excel.
  3. Mobile Barcode Scanner. The turnkey mobile barcode scanner solution will improve your processing time of inbound shipments while eliminating data entry errors. Recording lot ids is a snap with the barcode scanners. If the lot ids are contained in the barcode on the product, simply scan the barcode. When the lot ids are not given, create and print out barcode labels beforehand. Simply place the labels onto the box and scan the product when the product is received.

What is the Difference Between Lot IDs and Serial Numbers?

Serial number Label example

Lot id tracking is used to track batches, or groups, of a specific item. Lots work very similarly to serialized inventory, except a lot ID represents a group of items instead of an individual unit. A lot ID number is assigned to each batch of items, and the lot ID number stays with the batch as it goes through the system.

Serialized inventory allows you to track individual units of an item, rather than quantities only. A serial number is assigned to each unit, and the number stays with the unit as it goes through the system. Serial numbers typically refer to individual discrete items, such as a bicycle which itself may be constructed from many other serially-numbered components such as gears and wheels.

More information on the differences between lot ids and serial numbers can be found here.

Learn How To Record Lot IDs for Incoming Shipments

Receive Items with Lot IDs Against Purchase Orders w/Mobile Barcode Scanner

Finale has been instrumental in helping our company grow!

”Finale is easy to understand and their customer service is absolutely outstanding! As a multichannel ecommerce seller, with a robust magento 2 website, B2B portal, wholesale and retail accounts, Finale has been instrumental in managing our inventory, purchase orders, sales and shipping services with simple and easy to use integrations backed up by top notch customer support. Finale's support and adaptability has allowed us to gain in-depth insight into our business. By working with us and our changing needs, Finale has helped us manage profitability of our products, customer trends, ecommerce channel sales and supplier ordering, allowing us to grow seamlessly over several years. We have come to rely on Finale as an integral part of our business, and I can't imagine being able to manage the intricate aspects of our business without it!”

5/5 Stars

Chris C
WithYou Lockets
Jan 9, 2018

Game changer for our business

”Finale easily handles invoicing and keeping track of our inventory.  I love the ability of running quick reports with pricing and stock levels to send to customers. The custom reporting is great. Finale is a certainly a game changer for our business.”

5/5 Stars

Mark H.
The Really Good Stuff, Inc.
July 7, 2018

Absolutely, purely, phenomenally, magical

”Finale is BY FAR the best software package I have ever used. Its functionality has virtually no limits, they team of engineers working on it are constantly improving, and you can have as many calls as you need to get set up at no charge. In a nutshell, the value it provides is unmatched.”

5/5 Stars

Mariah B
The Fantasy Box
March 28, 2018