Inventory Finance System
Inventory Finance Software Built for Bookkeepers & Accountants
Gain real-time visibility into your finances with an Inventory Finance System built for growing businesses. Catch financial discrepancies, operate successfully and profitably with data consolidation, custom reporting, and accounting integrations like QuickBooks Online.
Cleaner Books, Precise Accounting, & Accurate Margins
Automated COGS Calculations
Tracking the Cost of Goods Sold (COGS) across multiple suppliers and sales channels is a major challenge. Many sellers rely on manual spreadsheets or inaccurate data, which leads to mispriced products, incorrect margins, and confusing reports.
Finale automatically calculates COGS using real-time inventory data and being the centralized system to store all of your product-related costs. This system consolidates alias SKUs and supplier rates to give you a clear picture of your true cost so you know the profitability per SKU.
Inventory Valuation
Businesses risk major accounting surprises during audits or financial reviews without accurate inventory valuation. Knowing your stock value is also essential for insurance claims and loan applications.
Finale delivers up-to-date inventory valuation reports by SKU, warehouse location, or category. With automated inventory valuation calculations and live inventory tracking, your end-of-year accounting adjustments are minimal and your financial records stay clean and audit-ready.
Selling Channel Performance
As your business grows across channels like Amazon, Shopify, and eBay, it becomes hard to measure each one's performance. Without consolidated reporting, sellers can’t identify the most profitable channels, where to allocate more efforts, or where to cut losses.
Finale consolidates sales data across all your selling channels, letting you see revenue, channel, category, and individual SKU profitability. You can customize which segment is synced to QuickBooks Online- one, a few, or all.
Finale Inventory. The Ultimate Inventory Finance System.
Profit & Holistic Financial Visibility
Sellers often lack a clear view of how much they’re actually making per product or sales channel. This blind spot becomes even more dangerous as you expand into multiple marketplaces and warehouses. Gathering documentation for accountants is a scary task without a centralized financial system.
Finale ties together purchase costs, sales prices, and operational costs to give you an accurate view of profit per item, channel, or warehouse. Gain visibility as to where your profits are coming from—and where they’re not. If you find yourself guessing whether you are profitable or feel that you are blind to your profitability, then you need Finale. Instantly generate financial summaries across any time frame—monthly, quarterly, or yearly. Review reports at a glance and use the insights to steer your business with confidence.
General Ledger & Chart of Accounts
Manual bookkeeping often misses critical adjustments related to inventory, leading to messy records and misaligned financials. Managing accounts payable and receivable is a time-consuming process, and errors happen when different team members work off different spreadsheets.
Finale tracks every financial touchpoint that affects your inventory: from purchase orders sent and invoices paid, to inventory adjustments and their impact on your general ledger. Easily map your transactions to your chart of accounts and maintain up-to-date, accurate records.
Landed Costs & Weighted Average Costing
True inventory costs are guesswork without visibility into landed costs, average cost fluctuations, or proper invoice tracking. This often leads to inaccurate COGS, margin errors, discrepancies, and even overpayments.
Finale supports weighted average costing, so your inventory valuation stays accurate as purchase prices change. You can also track landed costs like insurance, freight, and duty, protecting your margins and preparing you for audits. Finale landed costs distribution is based on value, quantity, weight, volume, or total quantity.
Financial Auditing & 3-Way Match
Finale’s 3-way matching compares purchase orders, receiving records, and supplier invoices before recording transactions, helping internal bookkeepers prevent overpayments and ensure clean data entry. Controllers benefit from stronger internal controls, accurate COGS, and streamlined month-end close. For external accountants, this means fewer discrepancies to reconcile, reliable financials to review, and faster audit preparation. It’s a simple but powerful tool to keep inventory and financial records aligned across the board.
QuickBooks Online & A2X Integration for a Holistic Inventory Finance System
Manually entering purchase orders, sales, and COGS data into your accounting system leads to errors, delays, messy reconciliations, and piles of paper records that are hard to organize and audit.
Finale syncs with QuickBooks Online and A2X to automate your inventory accounting, eliminating manual entry and enabling accuracy. You'll get clean, timely, and paperless record-keeping for your financial data.
Consolidated Data Sync to QuickBooks Online
Flooding QuickBooks with every individual transaction from multiple marketplaces clutters your books and makes reconciliation a nightmare.
Finale lets you consolidate sales data by marketplace, frequency, or product category—then sync clean summaries to QuickBooks Online daily, weekly, or monthly. Keep your accounting system lean while still capturing the details you need.
"I like Finale and their system. I do my job better because they’re available. It’s been a win-win for everyone - easily a time savings of 10+ hours per inventory valuation.”
888-792-8891An inventory finance system tracks the value of your stock, calculates Cost of Goods Sold (COGS), and records inventory-related transactions in your general ledger. This allows businesses to make informed financial decisions based on real-time inventory data, stock movements, and costs.
Finale Inventory combines inventory tracking with financial insights—automating COGS, syncing inventory valuation with QuickBooks, and giving you visibility into profitability by SKU, warehouse, or sales channel. It acts as a bridge between your operations and accounting software to help you stay financially accurate without the manual work.
Watch the step-by-step video guides
Excel can work for small, simple inventory setups, but it quickly becomes error-prone and time-consuming as your business scales. It lacks real-time updates, user controls, and automation features necessary for growing operations. Small businesses with few suppliers and employees, selling on only one marketplace, or inventory stored only in one location, can operate from Excel. Once a company grows beyond this, it turns to an inventory management system (IMS).
Finale Inventory offers a scalable alternative to spreadsheets. It provides accurate stock levels, automated purchasing, and detailed reporting across multiple warehouses and sales channels. As a result, you’ll spend less time updating rows and more time growing your business.
An efficient inventory system updates stock levels in real time, syncs across locations and marketplaces, and helps you plan ahead with accurate forecasting. Efficiency also means fewer manual tasks, less room for error, and better data to guide decisions.
Finale Inventory makes inventory tracking simple and automated. With barcode scanning, stock adjustments, and integrations with ecommerce platforms and shipping tools, you can manage your entire inventory from a single, easy-to-use system.
Tips for efficient inventory tracking
- Automatically available stock updates to your selling channels
- Automated deduction of available stock after a sale on a selling channel
- Automated COGS calculations
- Bulk stock count and audit reconciliation
- Bulk financial audit reconciliation
- Barcode scanning: label every bin and location with a unique barcode that can be scanned for efficient inventory tracking
Inventory reordering can be triggered by various factors, such as hitting minimum thresholds, dipping below safety stock, or forecasting based on past sales velocity. The most efficient systems alert you before a stockout happens—not after. This gives you time to order from your suppliers and prep the new products, which can take months for some businesses.
Finale lets you set min/max levels, reorder points, and safety stock by SKU. You'll get automated email alerts or see reorder needs directly in the system, making it easy to send purchase orders to suppliers before you run out.
Implementation time depends on the complexity of your operations, but most businesses can get started in as little as 2 to 4 weeks. Unlike many ERP systems, Finale doesn’t charge for implementation or force you into a long onboarding process.
Finale’s team works with you to set up your catalog, suppliers, and workflows quickly so that you can see results quickly. And if your business evolves, the system is flexible enough to grow with you.
Yes—inventory shrinkage happens due to loss, theft, damage, or miscounts, and it needs to be accurately reflected in your inventory and financial records. If not adjusted, shrinkage can lead to overstated stock levels, inaccurate COGS, and misleading financial reports.
Finale Inventory makes it easy to record shrinkage with manual stock adjustments or during regular stock takes. Each adjustment is logged with reasons and timestamps, and its financial impact is automatically reflected in your reports and synced to your accounting system.
Using inventory for giveaways, samples, or promotional kits is common, but if it’s not tracked properly, it can throw off inventory counts and financial reporting. Even if these items weren’t sold, they still reduce available stock and impact COGS.
With Finale Inventory, you can create non-revenue stock adjustments to account for marketing or promo use. These adjustments remove inventory from your available stock and record the cost, keeping your inventory valuation and profitability reports accurate.